Administrative Assistant

Job Title
Administrative Assistant
Department
IMG Licensing Japan
Employee Classification
Permanent employee
Japan Job Classification
Non-exempt
Place of Work
IMG Tokyo (Roppongi Tokyo)
Hours of Work
7.5 hours per day between 9:30 a.m. and 6:00 p.m., with one hour for lunch, normally between 12:00 noon and 1:00 p.m., Monday through Friday
Non-Working Days
Saturdays, Sundays, Japanese national holidays and the period that includes December 30th and 31st and January 2nd and 3rd
Annual Leave
granted 10 days from the start day (prorated after July to Dec)
Overtime allowance
Eligible but 35 hours of overtime wage is already included in monthly salary
Personnel Role
Administrative Assistant is responsible for the administrative aspects support of reporting, monitoring royalty revenue, collecting and verifying royalty reports, collecting tax form, submitting expense report, delivery of documents, preparing required documents with supervision of Operations Director, Executive Administrator and Senior Administrative Assistant for efficient business development by Sales Managers and for well-established organization of archives, financial and marketing information.
Major Responsibilities
・Supporting and assisting Operations Director, Executive Administrator and Senior Administrative Assistant with administrative duties
・Assisting in the coordination of compilation of royalty reports and updating sales report system on a timely basis for better monitoring of the royalty revenue / payments
・Assisting in the preparation of sales results and reports of various properties and events
・Assisting Operations Director to organize the regular projections for licensor
・Assisting in the organization of tax related documents
・Supporting Senior Vice President and Vice President for their expense report in Concur system
・Assisting in the coordination of eLicensing system for effective management of deals
・Assisting in the coordination of an updating contact information system for effective management
・Assisting in the coordination of various financial research and analysis of licensees
・Supporting and assisting Operations Director, Executive Administrator and Senior Administrative Assistant with mailing, courier delivery, circulation and filing of subscribed materials, clipping and translation of articles relating for smooth sales activity
・Supporting Vice President to update the sales/marketing tools for strong business development upon approval by Operations Director, Executive Administrator and Senior Administrative Assistant
Qualifications and Abilities
・Must be sufficiently mature
・Excellent oral and written communication skills
・Strong organization skills, ability to prioritize and multi-task
・Must be attentive and patient
・Must be good team worker
・At least 3 years professional experience background of sales assistant
・Native Japanese speaker
・Fluent in English for writing and reading, and good in English for speaking (TOEIC 700 or above)
・Excellent Microsoft Office skills (word, excel, outlook, power point)
Interview process
1st interview with Operations Director, Executive Administrator and Senior Administrative Assistant
2nd with Senior Vice President
English writing test (Eng to Jap & Jap to Eng translation/ 40 min.)
How to apply
応募方法
職務経歴書(英語・日本語)をTokyoRecruitment@img.comまでメールにてご送付ください。
英語力などが分かる検定試験(TOEIC/TOEFL/英検など)のスコア、業務上の英語使用経験の有無を明記してください。
なお、書類選考合格の場合のみ、ご連絡させていただきますので、予めご了承ください。